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FACT SHEET Electrical Installation Inspection Report

Thursday, 31st August, 2017



The Housing (Scotland) Act 2014 amended the Repairing Standard (from the Housing (Scotland) Act 2006, and makes it a legal requirement for landlords to carry out electrical safety inspections, which includes testing portable appliances in private rented property in Scotland.


Landlords must be able to show their properties are safe and the electricity supply, electrical fittings and fixtures and appliances are in a reasonable state of repair and in proper working order at the start of the tenancy and at all times during the tenancy. This includes any common parts of the building that the landlord has a responsibility for maintaining and if the disrepair to the common parts affects the tenant (e.g. shared lighting in an apartment). Reasonable state of repair is not defined in the legislation but can be broadly understood as electrical equipment that looks safe, is not damaged or has parts missing.


The electrical safety inspection has two parts and must be recorded in an Electrical Installation Condition Report (EICR) and Portable Appliance Test (PAT) report. Inspections must be carried out by a competent person who is employed by a firm that is a member of an accredited registration scheme operated by a body recognised by the Scottish Government. This will usually mean that they are registered with NICEIC or a member firm of the Electrical Contractors’ Association of Scotland (SELECT) or NAPIT www.napit. org.uk. A landlord can carry out portable appliance testing if they are appropriately trained. The landlord must receive and keep a copy of the EICR and PAT report for six years. Copies of the most recent reports must be given to a new tenant before the start of the tenancy. If an inspection is carried out during a tenancy, a copy relating to that inspection must be given to the tenant. Scottish Government’s guidance on electrical installations and appliances for landlords


1) Electrical Installation Condition Report (EICR) The competent person will carry out an inspection of: • The Consumer unit (or fusebox) • All switches • Socket outlets • Light fittings • Any visible wiring and areas where electrical equipment may be installed, for example lofts with supplies to renewable energy sources. Visual inspection of fixed electrical equipment including: • Fixed electrical heating equipment (storage or panel heaters) • Electric showers and over/under sink water heaters • Boilers and other heat producing equipment • Hard-wired smoke and fire detectors. The EICR will record the date of inspection, the address of the house inspected, the name and address of the landlord or the agent, the name and address of the person carrying out the inspection, evidence that the person doing the inspection report is a suitably competent person. It will also record a description of each installation, fixture and fitting inspected and its location in the house and any defect identified. NB: Anything that fails to pass the electrical safety inspection must be replaced or repaired immediately. An EICR will recommend any remedial action required in order to ensure that the electrical installation is in a satisfactory condition for continued service, but any work which is undertaken must be recorded separately. NB: In some cases (e.g. new build properties or houses that have been fully rewired) landlords may have a copy of an Electrical Installation Certificate. Landlords can provide this in place of an EICR to comply with Scottish Government’s guidance as long as the date of the next inspection indicated on the certificate has not elapsed.


2) Portable Appliance Test (PAT) This covers any movable electrical equipment (generally those with a cable and a plug) the landlord has provided as part of the tenancy and must be carried out by a competent person. PAT will provide labels for each appliance tested. NB: For movable electrical equipment copies of the instructions should be left in the property so the tenants can refer to them as and when required. ARLA Propertymark Fact Sheet

NB An appliance that was purchased new less than one year before the date of the test does not require to be included in that PAT. An appliance purchased second hand should be included in that PAT. If there is any doubt about the condition or age of an appliance or the date of purchase it should be included in the test. Before providing portable appliances to tenants, landlords should check that each appliance has at least the CE Mark (meeting European Union manufacturing standards). NB: Any appliance which fails to pass a PAT must be replaced or repaired immediately to comply with the repairing standard. The date for retesting appliances is usually set during the PAT test and will usually be more frequent than the five year period afforded in the legislation. If the PAT test is not carried out by the electrician at the same time as the EICR, the electrician should confirm that the appliance testing report is complete and up to date. The electrician does not have to re perform the PAT test if the re-test date has not passed/expired and there is a record of the appliances having been tested and labels confirm this. If there are any appliances that need tested this can be done at the time of the inspection but it is not necessary to retest appliances that have an up-to-date test. THE IMPACT 

Landlords should ensure that electrical safety inspections are carried out before a tenancy starts and during the tenancy at intervals of no more than 5 years from the date of the previous inspection. NB: The electrical safety inspection does not have to be completed immediately before a new tenancy begins or every time a new tenancy starts as long as an inspection has been carried out in the period of 5 years before the tenancy starts.


If a tenant believes that that the landlord has not complied with the Repairing Standard, they can apply to the First-tier Tribunal for Scotland Housing and Property Chamber (FTT). NB: The tenant must have notified the landlord that work requires to be done and has to provide the FTT with details of how this notification has been made.

The Tribunal can order the landlord to carry out the necessary repairs or apply various enforcement powers if they fail to do so. Guidance on repairs including meditation can be found on the First tier Tribunal for Scotland Housing and Property Chamber web housingandpropertychamber.scot 


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